Board Agreements

Emmons District #33 School Agreements
1. Unity of Purpose
We affirm the unique role of public education, whereby each community collectively pools its resources for the common good through the education of its students. Therefore, we seek to uphold and improve public education for our community.
- We want to build trust and move the district forward.
- We want to become an effective team.
- We want to understand our individual jobs and collective responsibilities.
- We want to be a team with a common, focused direction.
- We want to create a district culture that supports positive change.
- We want to perpetuate a positive district culture that survives in the face of board member and staff turnover.
Please refer to the IASB Policy Reference Manual: 2:20 Powers and Duties of the School Board &  2:80-E Board member Code of Conduct

2. Concerns from the Community and Staff (“Customer” Concerns)
- Board members will listen carefully, remembering they are only hearing one side of the story.
- Board members will then direct that person to the person in the district most appropriate (Chain of Command) who is able to help them resolve their concern.
- Board members handling concerns in this manner will clarify that one board member has no individual authority to fix a problem.
- All board member concerns should be brought to the board president to determine next course of action.
3. Board Member Request for Information
- Board members will self-monitor to ensure one person’s request for information does not divert an inappropriate amount of time from staff efforts to achieve district goals.
- Should the superintendent determine that a request for information may require more than 30 minutes for her staff to fulfill, she may bring that request to the board for a consensus that she should proceed.
- When an individual board member requests information, it will be provided to all board members.
4. Communication from the Superintendent
- Board members will receive a regular communication from the superintendent weekly via email.
- Board members will receive a text asking them to check email as soon as possible for:
- School emergency (lock-down, fire, etc.)
- Bus accident
- Student emergency (arrest, injury, death)
- Staff emergency (arrest, injury, death)
The superintendent or her designee may, at her discretion, call (rather than email) board members.
5. Speaking with One Voice
- No individual board member other than the board president, per board policy 2:110, has the authority to act or speak on behalf of the board without the consent of the board.
- Board members have an obligation to express their opinions and respect others’ opinions.
- Board members understand the importance of speaking with one clear voice to both the superintendent and the community.

Board members have the right to disagree with the decision of the board, but will support the board in its decision and abide by the will of the majority.

- No individual board member will direct the superintendent. Direction is given only at board meetings when a majority of the board votes to give direction.
6. Board Member Legal Authority (Code of Conduct #3)
- A board member has no legal authority as an individual.
- Decisions can be made only by a majority vote at a board meeting.
7. Confidentiality (Code of Conduct #4)
- Board members will take no private action that might compromise the board or administration.
- Board members will respect the confidentiality of privileged information

8. Asking Questions About Items on Upcoming Meeting Agendas
Whenever possible, board members will contact the superintendent with any questions on the agenda items or supporting materials no later than the end of the day on Monday before the scheduled board meeting. If board members did not call by the deadline, they are encouraged to call with the understanding that there may not have been enough time to have their questions answered at the board meeting. Board members understand that although they are asking the question(s) prior to the meeting, they have a right to ask the question(s) at the meeting as well.
9. No Surprises
- No one (superintendent or board members) gets surprised at any time in the meeting or between meetings.
- The truth of no surprises is respect for all participants and the process.
10. Adding Items to the Agenda
To add items to the agenda, the superintendent and/or board president will be contacted no later than one week prior to the meeting.
11. Treating Others with Respect
- Board members will treat each other with respect.
- Board members will be respectful toward staff and be respectful of staff’s time.
- The superintendent and staff will treat all board members with respect.
12. Board Materials
Board members will receive board packets and supporting documentation on Friday before the scheduled board meeting on Wednesday.
13. Use of Emmons Email
- Board members are encouraged to check their Emmons email minimally every other day.
- Board members need not respond to the email unless requested to do so.
- Board members will not “reply all” to emails.
14. Public Participation at Board Meetings
During public participation at a board meeting, the only spokesperson for the board is the board president. The board president will offer his/her thanks, direct a question to an administrator if appropriate, and will discourage the back-and-forth conversation between the speaker and the board.
15. Board Member Behavior/Expectations
· Board members will encourage trust between and among board members and the superintendent by exhibiting CORE behaviors:
o C: competence
o O: openness
o R: reliability
o E: equity/justice
· Behavioral Expectations
- Start with the common belief that everyone has good intentions.
- Create a safe environment for the productive exchange of ideas.
- Sincerely listen and seek to understand the viewpoints of others.
- Solve problems through a collaborative process where all participants support the decision and actively work toward its implementation.
16. Meeting Efficiency
· Board members will come prepared to board meetings having read their packet and done any homework that was requested.
· Board members will take individual responsibility for staying focused and on topic during both open and closed session meetings.

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